Display Shelving Guide to Good Archiving

It seems like it doesn’t really matter how forward technology becomes and how many of are completely dependent on computers, we will always need space for files and documents. I doubt there will ever come a time when files and documents cease to exist.

There are so many documents that need to be kept in their original form, including tax records, papers of historical value, and legal documents to name a few. Maintaining an archive is a crucial part of many businesses and companies to keep valuable documents safe as well as having easy access to them at any time they are needed. This is where the right display shelving is crucial.

There are so many different varieties of display shelving suited for every room. It is important to know what to look for when it comes to picking out the best display shelving. This includes utilizing every centimetre of space you have as to render finding all the documents you need much easier as well as being able to store them appropriately and keep them safe. Most of us are not sure how to choose the right display shelving or what to look for so below we’ll go over a few essential steps to make sure that your archiving system is the best it can possibly be.

Accessibility

The first tip to follow when you think about setting up an archive system is to ensure easy accessibility while using the most of the space you have. The shelving you choose should be sturdy enough and able to hold the weight of many documents and files. The shelves should also be wide enough to fully enclose all the files and documents.

Placement

You should avoid fixing the shelves directly onto the walls to avoid damping. This is the main reason why many people choose to secure display shelving to the ceiling and the floor, but remember to leave a distance of at least 30cm between the shelf and ceiling. This is purely for the lighting and sprinklers that may be installed so prevent heat or water damage. Open shelves are a great option so that air can circulate easier, cleaning, accessibility, and inspection can be carried out in a timely manner. Mobile shelving units are the best for freeing up space and studies show that there is a 50% reduction of floor space when using these as opposed to traditional shelving.

Material

Metal shelves have always been preferred over wooden one, the reason being that wood can damage paper, so your documents might go bad as well as the fact that termites like wood and can also eat your files up. You can find wooden shelves with a metal lining, but these are still not as effective. If you are however already using wooden shelves to store your documents, you can treat them with a water based varnish or a fire resistant solvent free paint.

You should choose your display shelving based on the needs your workplace or home office requires. These tips should be followed as general guidelines to help you better your environment, productivity, and organisation. Having sorted files and documents can cut down the time spent trying to find a specific document when they are properly labelled and put in shelving that it efficient. You want to choose something quality, look for some sturdy display shelving and they should last you a lifetime. Having good shelving is a step in the right direction to being organised and working efficiently.